The Corporation of the Township of Schreiber
- Purpose
To provide support to organizations that provide services that are of a general benefit to the
Community.
2.0 Scope
New applicants/organizations must be based out of the Township of Schreiber, more specifically they must be geographically based in the Township of Schreiber and must offer programs or services within the geographic boundary of Schreiber Township.
3.0 Definitions
CAO/Clerk means the person appointed as the CAO/Clerk by Council and includes a designated person.
Corporation shall mean the Corporation of the Township of Schreiber.
Council means the Council for the Corporation of the Township of Schreiber.
Township means the Corporation of the Township of Schreiber.
4.0 Objectives
4.1 To provide financial assistance, supplementary to the main sources of revenue, for organizations that have demonstrated the ability to provide services that are of general benefit to the community.
5.0 General Provisions
5.1 Correspondence will be provided annually to the previous year’s Municipal Grant recipients early in the first quarter of each year to advise of the upcoming Municipal Grant application process and any changes thereto.
5.2 Notice of the Grants-in-Aid program will be posted on the Township’s website and promoted through the Township’s various communication methods e.g. social media, e-newsletter etc.…
5.3 Applications for a Municipal Grant will be considered annually, and applications will be due on March 31st of each year.
6.0 Administration
Procedures may be amended or added to the Grants-in-Aid Policy as necessary and appropriate in order to ensure that it is current and applicable. Such amendments or additions shall be approved by Resolution of Council and be coordinated with, and form part of this Policy.
7.0 Authority to Make Grants
7.1 General Power to Make Grants
As per the Municipal Act, 2001, c. 25, Section 107(1) Despite any provision of this or any other Act relating to the giving of grants or aid by a municipality, subject to section 106, a municipality may make grants, on such terms as to security and otherwise as the council considers appropriate to any person, group or body, including a fund, within or outside the boundaries of the municipality for any purpose that council considers to be in the interests of the municipality. 2001, c. 25, s. 107 (1).
7.2 Assistance Prohibited
As per the Municipal Act, 2001, c. 25, Section 106(1) Despite any Act, a municipality shall not assist directly or indirectly any manufacturing business or other industrial or commercial enterprise through the granting of bonuses for that purpose. 2001, c. 25, s. 106 (1).
7.3 Financial Assistance Prohibited
As per the Municipal Act, 2001, c. 25, Section 106(2) Without limiting subsection (1), the municipality shall not grant assistance by,
- giving or lending any property of the municipality, including money;
- guaranteeing borrowing;
- leasing or selling any property of the municipality at below fair market value;
or
- giving a total or partial exemption from any levy, charge or fee. 2001, c. 25,
s. 106 (2).
8.0 Municipal Grants
8.1 Budget Provisions
8.1.1 Each year during the budget process Council will establish the amount of funding available for allocation as Municipal Grants.
8.1.2 If Council does not allocate all of the budgeted amount in response to the applications
received under this policy, the balance shall remain in the Municipal Grant account for that year and may be called upon to provide grants in urgent situations as deemed appropriate by Council.
8.2 Eligibility Requirements
8.2.1 An organization must show that it involves volunteers and offers programs which address identifiable needs in the community, or which bestow benefit to the general community.
8.2.2 An organization must demonstrate that it is actively pursuing other sources of financial support and fundraising, e.g. funding from other levels of government, donations, membership fees, ticket sales and user fees.
8.2.3 An organization must demonstrate a clear need for the funds being requested in order to enable the organization to provide a specific program.
8.2.4 An organization shall have designated Executive Members or a Trustee who will assume responsibility for the administration of the funds provided.
8.2.5 An organization shall submit, by March 31st of each year, a completed application form that is attached hereto as Schedule “B”.
8.2.6 Eligible organizations include those recipients identified on Schedule “A” attached hereto and forming part of this policy provided that they continue to meet the eligibility requirements above. Any new applicants/organizations must be based out of the Township of Schreiber, more specifically they must be geographically based in the Township of Schreiber and must offer programs or services within the geographic boundary of Schreiber Township, and they must also meet the eligibility requirements above.
9.0 Processing of Applications
9.1 Organizations must submit a completed application form by March 31st of each year that they are requesting a grant.
9.2 Complete grant applications received by the deadline will be presented to Council for consideration. Council will choose to allocate, or not allocate, funds to eligible organizations, as they deem appropriate.
9.3 Cheques will be issued for the total amount that Council has approved for each organization.
10.0 General Provisions
10.1 The granting of assistance in any one-year is not to be considered as a commitment
to grant such assistance in future years.
10.2 Notwithstanding any other provision in this policy, Council may make grants to other communities/organizations at any time during the year where they deem such contributions to be warranted due to extraordinary situations.
The Corporation of the Township of Schreiber
Schedule “A” to By-law XX-2025
Eligible Organizations as of 2024 (but not limited to)
- Schreiber Public School
- Holy Angels Catholic School
- Catholic Women’s League
- Grace Baptist Church
- St. John the Evangelist Anglican Church
- Harvest Cupboard Food Bank
- Casque Isles Hiking Club
- Minor Hockey
- Figure Skating Club
- Lake Superior Highschool
New Applicants (if they meet the eligibility requirements above Section 8.2)
Any new applicants/organizations must be based out of the Township of Schreiber, more specifically they must be geographically based in the Township of Schreiber and must offer programs or services within the geographic boundary of Schreiber Township.
The Corporation of the Township of Schreiber
Schedule “B” to Policy A-2025-01
Grant-in-Aid Application Form
Submission Deadline: March 31st 20____ | |||
Organization Information | |||
Organization Name: ___________________________________________________________
Organization Address: _________________________________________________________
Organization Contact Name: ____________________________________________________
Contact Phone Number: ______________________ Contact Email: _____________________
Mission Statement of the Organization: ___________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
How much are you asking for: $______________
What are these funds to be used for? (Note: Funds are being granted on the condition that funds must be used for activities or services within Schreiber Township)
____________________________________________________________________________
____________________________________________________________________________
What benefits will be provided to the community? ____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________ | |||
Certification | |||
Fully completed and signed applications and financial documents are to be submitted to:
Rhonda Smith, CAO/Clerk Township of Schreiber PO Box 40 204 Alberta Street Schreiber, ON, P0T 2S0
Note:
may be provided along with the application.
notification that a Grant has been approved, are done at the applicant's risk.
Conditions of Grant
As a condition of the award of a Grant-in-Aid, the applicant agrees to allow the Township Treasurer, or her delegate, to examine any records of the applicant to ascertain that the funds granted by the Township to the applicant have been properly expended for the purpose herein described.
I / We certify that the information in the application is true and correct.
Signature of two (2) authorized Principal Officers of the Organization required.
___________________________ ________________________________ President/Chairman Treasurer
___________________________ ________________________________ Date Date
| |||
Checklist | |||
Fully completed the Municipal Grant Application Municipal Grant Application signed by two (2) official officers authorized by the organization Fully completed the Financial Information Return and/or attached your most recent Financial Statements Financial Information Return signed by two (2) official officers authorized by the organization Included any brochures or promotional materials | |||
Financial Information Return Please complete this form and/or attach your most recent Financial Statement(s) | |||
Organization Name: __________________________________________________________
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Revenue | 20___ Budget | 20___ Actual | 20___ Projected |
Grants – Township of Schreiber |
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Grants – Other |
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Memberships/Sponsorships |
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Donations/Fundraising |
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Other Revenue (Specify) |
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Total | $_____________ | $_____________ | $_____________ |
Expenditures | 20___ Budget | 20___ Actual | 20___ Projected |
Salaries/Benefits |
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Rental Fees |
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Insurance |
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Lights, Heat, Water |
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Telephone/Internet |
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Advertising |
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Office Supplies & Printing |
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Other (Specify) |
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Total | $_____________ | $_____________ | $_____________ |
Excess (Deficiency) of revenue over expenditures for the year. |
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Bank Balance on December 31, 20___ | $_______________________ | ||
Certification | |||
I/We certify that to the best of our knowledge, the information provided in this community funding request is accurate and reasonable and is endorsed by the organization which we represent.
Signature of two (2) authorized Principal Officers of the Organization required.
Signature: _____________________________ Date: ___________________
Title: _______________________________________________________________________
Signature: _____________________________ Date: ___________________
Title: _______________________________________________________________________
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Office Use Only | |||
Application Received on: _________________________
Application Reviewed by Council on: ___________________________
Application has been: Approved in the amount of $___________________
Denied
Reason for denial: ___________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
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Approval Checklist | |||
Contact notified of the decision. Date: _____________________
Method: email phone call letter
Copy of Resolution given to Treasurer for processing. Date: ___________________
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Denial Checklist | |||
Contact notified of the decision. Date: _____________________
Method: email phone call letter
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